The execution of right to information Act 2005

The Execution of Right to Information Act 2005

Point-wise information related to Section 4 of Right to Information Act relating to

Raj Bhavan, Uttar Pradesh

1. Particulars of the Organization - Raj Bhavan Uttar Pradesh is the residence-cum-Secretariat for His Excellency the Governor of Uttar Pradesh. The Head of the department for the Governor Secretariat is the Principal Secretary to the Governor. To help him in his duties a Special Secretary and Special Secretary cum Finance Controller are posted. The Special Secretary cum Finance Controller functions as Head of the office. The Under Secretary performs his duties related to the establishment and under him are Section Officers, Review Officers and Assistant Review Officers. The Special Secretary cum Finance Officer is the Head of Accounts Wing and is assisted by Accountant, Asstt. Accountant, Review Officers, Asstt. Review Officers and Treasurer. Heading the Legal Department is the Legal Advisor assisted by Under Secretary, Section Officers, Review Officers and Asstt. Review Officers. The House Hold is headed by the Comptroller who is responsible for the supervision of the house hold staff comprising of Chef, Steward, House Keeper, Bearers, Asstt. Bearers, Mates, Bhishtis, Cooks and Sweepers. The Programmer is in-charge of the Computer Cell and is assisted by Data Entry and Computer Operators. There is an Officer on Special Duty, Personal Secretary, & Addl. Personal Secretary who are entrusted with the work of disposing various letters received. One Officer on Special Duty looks after the work related to various institutions headed by the Governor, Section Officer and Review Officers assist him in this work with the help of Deputy Secretary. The Information Officer, Receptionist and Telephone Assistant manage the work of public relations. There is Security Officer with his team to take care of matters related to security. There are two Aide-de-Camps one from Police and the other from the Army. All the works related to the Governor's tour to internal security is the responsibility of the ADCs. The ADCs also supervise the functioning of Raj Bhavan's Garage, Raj Bhavan Telephone Exchange and the Reception. Raj Bhavan has its own Library that is managed by the Asstt. Librarian / Cataloguer. There is a facility of Post Office and Dispensary available in the campus of Raj Bhavan. The maintenance of electrical works in Raj Bhavan is looked after by an Asstt. Engineer (Electrical) who is assisted in this work by Junior Engineer and other electrical staff. The maintenance of civil works and new construction in Raj Bhavan is looked after by an Asstt. Engineer (civil) who is assisted in this work by Junior Engineer and other staff. To maintain the sprawling gardens and the dairy in Raj Bhavan there is the Garden Superintendent who is assisted in this job by Senior Horticulture Inspector and a team of Gardeners.

The organizational structure of Raj Bhavan is as follows: -

Note: In addition to the above, AE (Civil), AE (Electrical), Chief Security Officer, Information Officer, Garden Superintendent, Medical Officer (Ayurvedic), Medical Officer (Homeopathy), Medical Officer (Unani) are also working in Raj Bhawan looking after PWD wing, Security wing, Information wing, Horticulture wing and Dispensary respectively.

2. Power and duties of Officers and Employees-

The powers and duties assigned to the various officers are as follows: -

The Principal Secretary to the Governor: -

The Principal Secretary is the head of the Governor's establishment and is answerable to him for its proper conduct and efficiency in all respects.

The Principal Secretary is responsible for: -

(a) Arrangements for the safety of the Governor's Person.

(b) The Control of the Governor's household and servants.

(d) The care and ordering of the Governor's estates.

(e) The control of Governor's public and private accounts.

(f) Invitations to, and the conduct of, all entertainments at Raj Bhavan.

(g) Guards of Honour.

(h) The Grant of the Governor's patronage to public entertainment and business firms.

(i) All matters relating to U.P. State Universities.

In certain instances some of the above mentioned works are delegated to various officers, but it is the Principal Secretary ultimately who is responsible to the Governor for all staff work, Officers will, therefore, keep him fully informed and, if in doubt, as to how to act, consult him before taking any action.

The Special Secretary to the Governor

1. All Matters concerning Constitutional Functions, Representation, Memorial, Projects, Petitions and Complaints received in the Governor's Secretariat.

2. Matters relating to organizations like U.P. Council for Child Welfare and North Central Zone Cultural Center.

3. Matters relating to Governor's Conference.

4. Any other task assigned.

The Special Secretary-cum-Finance Controller

1. The Special Secretary-cum-Finance Controller is head of the office of Governor's Secretariat.

2. Drawing & Disbursement in respect of Gazetted / Non- Gazetted staff & Class-IV staff.

3. All matters connected with the establishment of gazetted staff of Raj Bhavan and Officers/Officials on deputation from other departments like Executive Engineer, Asstt. Engineer, Junior Engineer, Supdt. Raj Bhavan Garden, Sub-Post Master, U.P. Governor's Camp Post Office.

4. All matters relating to the establishment of non-gazetted Ministerial Staff, Class-III and Class-IV including Conservancy.

5. All matters relating to Secretarial and Raj Bhavan Budget.

6. All Matters relating to Household Budget including Ceiling Budget & Household Expenditures.

7. All Matters relating to Medical, Tours etc.

8. All Matters relating to purchase of Uniforms for Class-IV and Household Staff & purchase of Stationery Articles for the Governor and Governor's Secretariat.

9. Any other task assigned.

The Legal Advisor to the Governor

1. Examination of the legal cases.

2. Examination of the Bills and Ordinances, received for the approval of the Governor.

3. Examination of Petitions submitted to the Governor under Section-161 of constitution of India.

4. Examination of matters relating to Universities Act, Ordinances, Statutes of the State/other Universities, representations, references & appeals under the said act & statutes.

5. Scrutiny of draft orders submitted for Governor's approval.

6. Ordinances& Statutes, Acts etc. of all Universities- additions, amendments, thereof.

7. Supervision and preparation of Counter-Affidavits in the Writ Petitions filed against the orders of the Chancellor.

8. Any other task assigned.

The Aide-de-Camp (A.D.C)

1. The two A.D.C.'s will be on duty during the office working hours, but one of them will be alternately on duty as A.D.C.-in-Waiting. This will be indicated in the Engagement List.

2. The A.D.C.-in-Waiting will report for duty at 9-30 A.M. and conduct the visitors. With Lunch-break in between 2 to 4 P.M. , he will, in the afternoon carry out the duties of the A.D.C. and will leave after permission of the Governor.

3. The A.D.C.-in-Waiting will attend to all matters relating to visitors, visits by the Governor, receiving and seeing off V.I.Ps. etc. on the day of duty at the Raj Bhavan.

4. The second A.D.C. will be on duty from 10-00 A.M. to 6-00 P.M., with lunch break between 2-00 P.M. and 4-00P.M. and will receive and see off guests at the Airport, Railway Station, as and when required to do so.

· The Aide-de-Camp (Army)

o The maintenance of Calling Register.

o Arrangements for returning Calls.

o To issue invitations to "At Homes" and to formal Luncheons and Dinners.

o The making out of Luncheon and Dinner plans.

o Arrangements for the provision of Bands at Raj Bhavan Functions.

o Arrangements pertaining to Cultural Programmes, Sports, Sanitation in the campus and verify the bills and payments in respect of the areas of work looked after by him.

o Matters pertaining to Raj Bhavan Functions like Republic & Independence Day, Flower Show, Van Mahotsava, and Swearing-in-Ceremonies.

o Matters relating to Engagements & Tours of the Governor.

o Any other task assigned.

· The Aide-de-Camp (Police)

o All Matters pertaining to telephone exchange & Telephones.

o Matters pertaining to supervision of Raj Bhavan Library.

o Matters pertaining to supervision of Raj Bhavan Farm, Garden, Lawns, Horticulture, Poultry etc.

o Liveries of Peons and Raj Bhavan Servants.

o Servants' Tip Fund.

o Supervision of Class-IV Staff of Raj Bhavan Main Building (except House Bearers, Cooks).

o Verification of the bills and payments in respect of the items of work in his charge.

o Supervision of Raj Bhavan Garage.

o Matters relating to Engagements & Tours of the Governor.

o Any other task assigned.

The Officer on Special Duty / Public Information Officer

1. All Matters relating to Public Information under RTI Act – 2005.

2. All Matters relating to Organizations like Indian Red Cross Society, Rampur Raza Library, Hind Kushtha Nivaran Sangh, U.P. Tuberculosis Association etc. and Patronship of organizations accepted by the Governor.

3. Allotment of Residence/Quarters to Officers and Employees in Raj Bhavan campus.

4. Matters relating to U.P. Sainik Punarvas Nidhi.

5. Any other task assigned.

The Under Secretary

1. All matters connected with the establishment of gazetted staff of Raj Bhavan and Officers/Officials on deputation from other departments like Executive Engineer, Asstt. Engineer, Junior Engineer, Supdt. Raj Bhavan Garden, Sub-Post Master, U.P. Governor's Camp Post Office.

2. All matters relating to the establishment of gazetted, non-gazetted Ministerial Staff, Class-III and Class-IV including Conservancy.

3. All matters relating to purchase and distribution of various Stationery Articles required for use of the Governor, Office, Staff and Household.

4. All matters relating to purchase and issue of Uniforms to Class-IV and Household Staff.

5. To co-ordinate in Raj Bhavan Functions such as Republic Day, Independence Day, Flower Show, Van Mahotsava, Swearing-in-Ceremony of the Governor, Chief Minister, Ministers and Chief Justice.

6. All matters relating to allotment of quarters to Officers/ Staff & Raj Bhavan Servants in Raj Bhavan Campus.

7. Forwarding of General Petitions received by the Governor.

8. Any other task assigned.

The Medical Officer.

1. The Medical Officer, I/c Raj Bhavan Dispensary is responsible for: -

(a) He is in charge of the sanitation and cleanliness of Raj Bhavan and its Compound.

(b) All matters relating to Raj Bhavan Dispensary including purchase and distribution of Medicines.

(d) To prepare detailed accounts of the expenditure in relation to all stores (Receipt/Memos) at the end of every month and put up to the Principal Secretary.

(e) Discipline, efficiency and cleanliness of Safai Karmacharies and other employees attached to Dispensary under him, and will pass on their applications for leave and other service matters to office.

2. The Medical Officer/ Dispensary/Lady Medical Officer/ Medical Officer (Ayurved/Unani/Homeopath) will attend the Governor, Lady Governor, Guests as per requirement and to the Patients between their duty hours.

The Comptroller, Governor's Household / O.S.D.

1. Matters relating to daily provision and stores account.

2. To hold charge of the various household articles. To have the above stock in his charge and to see that the stock registers are maintained properly and kept duly up to-date, to check stock with the registers every month and to submit a certificate each year on prescribed form for submission to the Accountant General, U.P., Allahabad.

3. To prepare detailed accounts of expenditure in relation to all stores (Receipt/Memos) at the end of every month and put up to the Principal Secretary.

4. To ensure that the arrangements of stay, preparation and service of food etc. to the Governor and Guests are befitting and excellent.

5. To supervise the food at all meals, parties etc. and to see that it is properly served & to be present at all functions in the Raj Bhavan including meetings etc. when tea is required.

6. To make arrangements for "At Home" and Annual functions, Lunch & Dinner Parties.

7. To see that the cushion covers and curtains are always kept in a proper state of repair and washed when necessary and the Bearers keep all doors, windows, floors, carpets, mats, furniture etc. in all rooms of Raj Bhavan neat and clean.

8. Discipline, efficiency and cleanliness of the Bearers, Cooks and other workmen attached to Kitchen/Pantry under him, and will pass on their applications for leave and other service matters to office.

9. To maintain stock registers of goods, articles handed over to him for custody, use, maintenance and verification thereof.

10. Maintenance of Clocks in Raj Bhavan.

11. All matters relating to Dhobighat.

12. Any other task assigned.

The Private Secretary to the Governor

1. To scrutinize the mails received from various sources and submit it to the Governor.

2. To take necessary action on the letters marked by the Governor.

3. To take dictation from the Governor and maintain the record of the personal dak of the Governor.

4. Any other task assigned.

The Programmer

1. All matters related to Information Technology and Computerization including Networking and MIS.

2. Any other task assigned.

The Section Officer (General-I)

2. All matters relating to the establishment of non-gazetted Ministerial Staff, Class-III and Class-IV including Conservancy.

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